Administrative Services and Facilities Managers

Administrative Services and Facilities Managers typically perform the following tasks: • Prepare and review operational reports and schedules to ensure accuracy and efficiency. • Set goals and deadlines for the department. • Acquire, distribute and store supplies. • Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records. • Conduct classes to teach procedures to staff. • Plan, administer, and control budgets for contracts, equipment, and supplies. • Hire and terminate clerical and administrative personnel. • Direct or coordinate the supportive services department of a business, agency, or organization. • Communicate with and provide guidance for external vendors and service providers to ensure the organization, department, or work unit's business needs are met. • Develop operational standards and procedures for the work unit or department. • Establish work procedures or schedules to organize the daily work of administrative staff. • Learn to operate new office technologies as they are developed and implemented. • Manage paper or electronic filing systems by recording information, updating paperwork, or maintaining documents, such as attendance records or correspondence. • Meet with other departmental leaders to establish organizational goals, strategic plans, and objectives, as well as make decisions about personnel, resources, and space or equipment needs. • Oversee payroll functions, such as maintaining timekeeping information and processing and submitting payroll. • Read through contracts, regulations, and procedural guidelines to ensure comprehension and compliance. • Represent work unit at meetings or conferences and serve as liaison for requests or complaints. • Supervise administrative staff and provide training and orientation to new staff.